BARBOUR MEMORIAL HALL SCIO

MINUTES   8.3.22.

 

PRESENT:  LIZ AND JOHN ANDERSON, LYNDA ANDERSON, B CRAIK, G DONNELLY, J DONNELLY, M LAURIE, G LINES, C WARD, J WATSON, A WILSON.

APOLOGIES: S DOUGLAS, R WILSON

  1. MINUTES OF PREVIOUS MEETING: MATTERS ARISING
  • Meeting at the hall can/have recommenced. Masks are mandatory until the end of March
  • Thanks to everyone involved in getting the questionnaires out to the community and advertised online.
  • The CLERF application was unsuccessful but thanks again to Lynda for her work on this. Chris suggested it might be worth emailing CLERF again and that the next port of call should be Awards for All. As before Lynda’s draft can be ‘batted around’ before submission.
  • Those who attended the drop in were asked to email a brief summary to Gerry by Sunday 20th
  1. COMMUNITY ENGAGEMENT

The response to the questionnaire, in terms of numbers and quality of contributions, was superb. Chris spoke to the responses question by question. Some of the salient points are listed below:

  • Broadly speaking, the three most positive things about living in Caerlaverock: the community, the scenery and the peacefulness
  • The three least: transport links, roads, mobile reception.
  • Between 80-90% thought the Barbour Hall is ‘very important’ or ‘important’ to the community.
  • Of those who had used the hall over the past 5 years, 52% felt it was not fit for purpose. Reasons focused on the poor state of the heating system, kitchen facilities and toilets.
  • A healthy breadth of responses regarding what kinds of activities people would use the hall for. The top four were Christmas Fayre, film nights, post office and film gigs.
  • 95% of all respondents wanted to see the hall improved.
  • 32% of the respondents would like to volunteer with the Barbour Hall SCIO
  • The school responses numbered 22 The things they identified as using the Barbour Hall were After school clubs (14), Film Nights (13) and Parties (9)
  • 10 pupils expressed an interest in helping

       All in all the responses were hugely encouraging and helpful in enabling us

       to plot a way forward in terms of clarity around community needs and 

      direction of applications.

  1. NEXT STEPS

Julian will write an interim report for the next meeting (the end of April) including both a funding strategy and a business plan. Gerry will write a thank you to both volunteers and respondents to go on our FB page, website and CCA page. The winner of the draw was Steven Ballard. Gerry and Julian will arrange passing over the cheques and photos to include the two winners of the school competition (Tuesday 15th March). Articles will be written for the D and G Standard in the hope of some coverage.       

 

  1. FINANCIAL UPDATE

The balance currently sits at £8250 plus £2500 reserves. Direct debit to Scottish Power is currently fixed at £23 a month. Gill raised the issue of Water Rates again. As we have charitable status, we are eligible for zero rates. Chris said she would send some information that will help us with our application. Gerry and Gill will sit down together and have a go at the online application.

 

  1. USE OF THE HALL: TERMS AND CONDITIONS

Alice, Malcolm and Liz will sit together and draft a set of terms and conditions regarding the use of the hall for the next meeting. Gerry will send a copy of Maxwell Memorial Hall’s paper and Chris a copy of the Waverly Hall’s in Creetown. Malcolm, Alice and Gerry will arrange a hall clean up in the near future.

  1. LETS

Liz will arrange the forthcoming let for the Nith Haaf Netters. In addition, she spoke about the forthcoming let for the local elections. Hopefully Robert will be able to answer some of the questions raised by the let enquiry.

  1. DATE OF NEXT MEETING

The next meeting will take place on either the 12th or 19th April depending on Julian’s progress with the report.

 

 

 

 

 

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