BARBOUR MEMORIAL HALL SCIO (SC050203)

 

MINUTES    7.9.21

 

PRESENT:  LIZ AND JOHN ANDERSON, LYNDA ANDERSON, B CRAIK, G DONNELLY, J DONNELLY,  M LAURIE,R WILSON

APOLOGIES: S DOUGLAS, G LINES, A WILSON

  1. MINUTES OF PREVIOUS MEETING: MATTERS ARISING

The Nith Raid event went well (though there was an issue regarding hot water in the toilets), despite the weather and they intend to book the hall again for next year. The CCA used the hall for their last meeting too and it was perfect in terms of capacity for the large turnout and social distancing. However, it was felt by some that the acoustics were not great. However, next time we will recommend they use the microphone and sound system.

 

  1. WELCOME NEW MEMBERS

A warm welcome was extended to our three new trustees: Brenda Craik, Sharon Douglas and Malcolm Laurie. GD will send them some reading material regarding the role of the trustee etc. AW will add the three new trustees to the Whatsapp group.

 

  1. CI UPDATE

GD attended a meeting with Julian and Gordon Fleming (architect with ARPL and long time associate of Creetown Initiative). The meeting discussed various aspects of potential refurbishment including heating, acoustics, toilets, kitchen, extension, using current footprint etc.

 

  1. WEBSITE (MALCOLM)

Malcolm has begun work on the structure of a Barbour Hall website and how explained to the meeting how it might be used efficiently to promote the use of the hall and keep the community informed. The continued use of the Facebook page was also discussed. Posts can simply be transferred from the webpage to Facebook.

 

  1. ELECTRICITY CONTRACT (LIZ)

LA provided an update on renewing the electricity hall’s contract. Renewal is due on 1st October. GD sought recommendations from the Nith Federation of Halls and he has forwarded these to LA. Scottish Power, our current provider, still looks to have the best deal going forward. The committee is happy for LA to proceed with renewal once she has finished her deliberations and consideration.

 

  1. EXTERIOR CLEAN UP: NEXT SESSION

This will take place on 19th September at 4.30 for those who can attend. Thanks to those involved for their time and input so far.

HALL GUIDANCE

 

  1. AOB
  • Flowers have been sent to Chris to mark her marriage to Andrew.
  • Robert will attend to the faulty light in the Gents toilets
  • LyA spoke about the importance of involving Caerlaverock Primary School moving forward with our plans. CI intend to ask the pupils to complete a questionnaire regarding the hall.
  • Robert will lead us through a session on all aspects of hall management (lighting, heating etc) on 28th September at 7.30pm.
  • The following items will be on the agenda for the next meeting on 12th October: calendar of meetings, AGM, Soup Social

Finance Summary – 22.10.21

 
Books have been audited by Julie Halliday – copy has been sent to Chairperson. If any other committee member would like a copy emailed to them please let me know either via Whatsapp or email. 
 
The figures as at 05.04.21: 
Current Account £15,900.09
Reserve Account: £2,500.00
 
A £40.00 thank you gift voucher was purchased and given to auditor. 
 
A donation of £1,000.00 has been received from James McNab Trust via Creetown Initative banked on 04.10.21
 
GL Contacted D. Watson re his offer of using weedkiller at the hall – declined and reason accepted. 
A donation of £20.00 was given from the Watson family for the use of tables and chairs.
 
As of 06.10.21 the current account has a balance of £10,590.77
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