BARBOUR HALL SCIO

MINUTES       16.8.22.

PRESENT: LYNDA ANDERSON, J AND LIZ ANDERSON, B CRAIK, G DONNELLY, G LINES, C WARD, R WILSON,

APOLOGIES: J DONNELLY, S DOUGLAS, M LAURIE, J WATSON, A WILSON

  1. MINUTES OF PREVIOUS MEETING: MATTERS ARISING

The minutes of the previous meeting were accepted as accurate.

Fund raising will be a separate/substantial item on the next agenda.

  1. ARCHITECTS VISIT

A summary of the architect’s visit was circulated to all members. Costed plans should be completed by December enabling us to consult with the community in the new year.

John has suggested that there may be areas of renovation and improvement that we may be able to carry out ourselves. He has already done some research on insulation boards for the front of the hall. Chris cautioned that we must bear in mind when applying for funding that the expectation that works done must be completed by accredited contractors/builders.

Chris spoke to the proposal to seek funding to appoint a project officer when the time is right say for two days a week. She explained it was a much more effective way of progressing things more quickly. We would be better considering employing someone on a self-employed contract paying them by the hour and getting them to do their own tax and national insurance returns. Someone local and with project management experience would be preferred. Advertising the post on a voluntary basis would give us less control over the whole process

  1. AGM/COMMUNITY UPDATE

The AGM will take place on 27th September at 7pm in the hall. Gerry will circulate an agenda an explanation of the procedures as outlined in our constitution. Members should consider whether they wish to remain a post holder beforehand and share this with the group. If anyone is keen to take on a particular post, likewise they should make this clear as well. Opinions will be sought when the agenda is sent out.

Gerry and Malcolm will put together a community update on film within the next fortnight. Gerry will circulate information about what the update will include for comment to all members.

  1. SCIO COMMUNITY MEMBERSHIP DRIVE

Thanks to Chris for the exemplar application for membership of our SCIO. Gerry will adapt and circulate a version to meet our own circumstances. In the first instance we will have application forms available at events, and when we are further down the road with our project we may consider a door to door recruitment drive. Having a healthy membership will assist with funding applications and will enable us to identify people in the community who are willing to assist with particular events etc. It should be made explicit that becoming a member does not commit anyone to doing anything. Membership can simply be an expression of support for what we are trying to achieve. An explanation of membership will be included in Gerry’s community update.

  1. SOUP SOCIAL

The last soup social was an outstanding success with over 70 people in attendance. Linda suggested that we have an instruction sheet in the kitchen for helpers. She also pointed out that serving tables worked well. We will decide on the next date (in October) after the AGM. A Marie Curie fundraising coffee morning will be held in the hall on 30th September. Liz will email the organiser to ask if she needs help with advertising and on the day.

  1. FILM CLUB

Linda said that funding had been secured for the next round of films. She will be forming a committee to move things forward and will post on our Facebook page and website explaining what is happening and seeking volunteer membership. The committee will discuss which films to show, scheduling etc. Gill suggested having a Christmas film for children at the school. It was suggested that it might be worth advertising on the  ‘We Love Dumfries and Galloway’ Facebook page.

  1. MUSIC SESSIONS

Feedback to the first event was excellent. John and Rona Carson used their connections to draw 25 musicians, and 15 people made up the audience. Lynda suggested that she would schedule the first Sunday each month for sessions. An evening session will be considered around Christmas. However, we are conscious that some musicians travelled from far away to be there. Thanks to Lynda and the Carsons for getting this event off the ground.

  1. NITHRAID/FORTHCOMING BOOKINGS

Liz reported back on Saturday’s Nithraid event. It resulted in the biggest turnout yet for the event thanks, in part, to the great weather. Over 90 people attended the presentations in the hall after wards. There was some discussion about having an evening follow up event in the future. The organisers have asked for feedback with a view to improving the event in future. Thanks to Liz and john for cleaning up afterwards. Forthcoming bookings include

  • Children’s party/David Mundell’s surgery: 25th August
  • CCA meeting: 31st August
  • Party: 9th October

Thanks to Liz for her ongoing work with bookings.

  1. FINANCE UPDATE

Current balance: £20,724.85. Refund from Business Stream: £1309. Cheque from cycling event: £200. Our monthly bill from Scottish Power has risen to £45 a month. Following our issue with being badgered about installing an electricity meter in the old changing rooms, Gill has now received a letter from Pure Utilities regarding water charges. Gill has decided to ignore this in the meantime while research is carried out to establish when the block was built and by whom, and when exactly it was vacated. Thanks to Gill for her continued sterling efforts with finance.

  1. AOB

At the next meeting we will discuss the possibility of an event at New Year.

We will look to employ a cleaner (hopefully locally) to take the pressure off trustees. The hourly rate will be above the minimum wage. Gill will investigate drawing up a remit/job description.

Gill volunteered to chair an organising committee for this year’s Christmas Fayre which is always a great success. It is likely that this will take place on the first Saturday in December. It was agreed to Involving a representative from the school in the planning.

Liz will contact the Council regarding recycling bins.

 

 

 

 

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