BARBOUR MEMORIAL HALL SCIO
AGENDA 14/02/24 19.00pm
Location: Barbour Memorial Hall
WELCOME AND APOLOGIES
PRESENT: J ANDERSON, Liz ANDERSON, Ly ANDERSON, B CRAIK, J
DONNELLY, K MacMILLAN, A WILSON
APOLOGIES: J BAXTER, G LINES, R WILSON
- MINUTES OF PREVIOUS MEETING
The minutes of the previous meeting were read and approved.
- MATTERS ARISING
- Liz confirmed there were now 36 members. Liz will call those who originally applied to be members who have not yet confirmed this.
- The form to apply to be a trustee requires to be updated. We have two new potential trustees: Fred Trigg and Becca___
- Table and chair hire costs have been confirmed.
- BUSINESS
- The ‘definitive’ version of the constitution has been updated subject to final comments due on 28th February. This needs to be approved by members and this will be done at a planned event (meet and greet) on April 21st (proposed date) at the hall. Non members will also be invited to this event.
- Cathy provided an update on the 2024 Development Plan. She requires further information to complete this. John will complete a questionnaire which she will send to him. Alice will provide further details about 2024 events at the hall.
- McGowan and Miller will provide costings for upgrades to the roof, rendering and the ramp. The fee for this estimate will be £295. John provided an update on the costs for lights and sockets at the bar area. There was some discussion about the trustees sanctioning spending without consulting with members. This will be an agenda item at the next meeting but early thoughts were yes if it was an insubstantial sum and no if it was not. Should we have a cap? Various funding sources were discussed including the Coastal Benefit fund (deadline 8th March), Wind Farm funding and the Community Ownership Fund. This will be discussed at the next Funding Sub-Group Committee meeting.
- Alice discussed the writing of a Code of Conduct for Trustees. Alice has an exemplar template. This will be shared and discussed at the next meeting.
- FUNDRAISING
A Pre-Loved event is planned for Friday 10th May. The sub-committee consists of Alice, Becca, Brenda, Gill and Joyce and it is meeting again on 4th March at 6.30.
- FORTHCOMING EVENTS AND LETS
The next Soup Social will take place on Wednesday 21st February 12-2pm. This has been advertised on social media including a request for volunteers to help on the day. At the next trustee meeting clarification is required around asking non trustees to bake or provide a pot of soup for Soup Socials. Joyce is coordinating the forthcoming event. Julie Haining form the NHS will attend the soup social to discuss with those in attendance their health and social needs.
- FINANCE UPDATE
John provided a final cost for the toilet renovations: £18,718.90.
- AOB
- John suggested speaking to TB Watson’s who organise gin and whisky tasting events.
- John reported that it was hoped that we could retain the original window frames in the back hall. If not, it was agreed there would be new wooden frames painted white.
- John brought in a series of samples for the upgrade for the current kitchen. Work on this is proposed to run from 8th March-5th April. He will cost the work and search for a Belfast Sink for the Cleaning Storeroom.
- Liz reported that we have £185 credit in our electrical bill. We will look to reduce our monthly direct debit.
- The Pizza Wagon want to do a pop-Joyce up event on 12th April in the Hall Car Park. This was approved.
- Joyce has agreed to be an additional contact person for OSCR.
- Register of trustee’s interests and conflicts of interest will be an agenda item at the next meeting.
- Membership forms require updating. This will be discussed at the next meeting.
- Sharon Bissett has sent a film showing water gushing into her driveway from the Barbour Hall car park during recent heavy rain. Further consideration will be given to how to mitigate this.
- DATE AND TIME OF NEXT MEETING
The next meeting takes place on 13th March at 7.00pm.
Minutes taken by Joyce Donnelly.