BARBOUR HALL SCIO        

MINUTES 14.3.23.

PRESENT: LIZ AND JOHN ANDERSON, LYNDA ANDERSON, B CRAIK, G DONNELLY, J DONNELLY, M LAURIE

APOLOGIES: A WILSON, R WILSON

  1. MINUTES OF PREVIOUS MEETING: MATTERS ARISING
  • Gerry has spoken to Kathy regarding rewriting our business plan. We will meet with her after the holidays to move this forward.
  • Funding has been refused for the next round of films. However, the club will proceed with their programme and films are scheduled for April, May and June. Malcolm will produce posters/leaflets for the events.
  • The cleaning company charged £40 for a full clean of the hall but given the size of the task they said this was an underestimate and if asked to do the work again, the charge would be higher. They did a great job. It was agreed that in the first instance we would advertise a cleaner’s post in the hope that a local person will apply for the job. The post would be for 2 hours cleaning a week plus a clean after any major event. Malcolm agreed to create an advert.
  • A silver ring was left in the donations box during the Ancestral Suppers. No decision was reached about what to do with it.
  • Caerlaverock Primary School have returned their hall key.
  • Rob Wells has submitted a formal request for the erection of lawn mower shed at the back of the hall. After due consideration, the committee decided, it was decided to agree to the request. A single page contract will be drawn up stipulating, among other things, that fuel is not permitted to be stored in the shed, the CCA must assume liability (insurance) for the shed and a statement that covers the moving or dismantling of the shed in the event of works beginning on the hall. Gerry and John will meet with Rob and or David Gilbert to agree on an exact location for the shed.
  1. PLANS FOR HALL NEXT STEPS

Feedback was given on Gordon Fleming’s presentation about improving and renovating the hall. Thanks to John for copying the two plans (minimum and maximum). The presentation (a copy of which has been sent to all trustees) laid out very clearly:

  • The two options (the placement of specific areas not proscribed)
  • Rendering and insulation options
  • Potential heating systems
  • Improvements to artificial and natural lighting
  • A recommended sequence for the works

The architecture firm would recommend that it is involved at each stage.

A building warrant would be required.

It was encouraging to finally see what a new hall might look like.

Gordon will return in 4 weeks with costings for each stage of the works.

  1. TOILET RENOVATIONS

John said that meeting rooms and work stations were not required and that we should proceed with renovations to the toilets and adopt the minimum plan. 

The pavilion could be developed at a later date and include for example a technical shed for the community (formerly known as a ‘man shed’). Gerry expressed concerns about moving forward with this until full consideration was given to both/all options and consultation with the community took place. Also, he highlighted the fact that costings were not yet in our possession. The general consensus of the meeting was to adopt John’s proposals and a vote on the matter including to place a new kitchen in the men’s changing rooms was put to a vote and unanimously carried.

  1. FINANCE UPDATE

The current account stands at a healthy £39,909.

The Post Office was mistakenly sent the wrong invoice with the old rates. Gill has been attempting to make contact with them about this but, so far, to no avail.

Our energy bill from Scottish Power has increased to £144 a month.

Gill will place a heating kitty (coins for the meter) in our locked filing cabinet.

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