BARBOUR MEMORIAL HALL SCIO78855 

MINUTES OF TRUSTEES MEETING AND EGM 

Date: 8/4/24 

Time: 7pm 

Location: Barbour Memorial Hall 

 

1. An EGM took place at 6.30pm. 19 members, including 9 Trustees attended; 3 responded by email. All agreed on the revised constitution.  

 

1. PRESENT  

      Alice Wilson, Brenda Craik, Liz Anderson, John Anderson, Gill Lines, Robert Wilson, Joyce Donnelly, Jeanna Baxter and Fred Trigg. 

 

1. APOLOGIES  

     Becca Johnstone and Lynda Anderson. 

 

1. MINUTES OF PREVIOUS MEETING  

     Read and approved. 

1. DECLARATIONS OF INTEREST 

       

      None 

 

1. MATTERS ARISING 

            Alice asked that the following items – Web site update and Declaration of interest – be a permanent fixture on the agenda     Also, all trustees were asked to read and comment on the following:  updated membership forms and fraud policy statement.  

Code of conduct, Conflict of interest, register of interest: the trustees agreed with the contents of all these documents. Everyone agreed to complete a register of their interests for the next meeting.  

              Trustees – Alice will email all Trustees detailing the role of the trustees.               Works – Most of the work for the new kitchen has been completed. John has asked for advice on some final changes. No final cost is available yet. 

               Soup Social – There will be no Soup Social this month due to ongoing works with the kitchen. 

                Open day at the BH – this event will allow the community to view the progress of the renovations and to have a say in future hall activities. This will take place on 21/4/24 between 2-4pm. Tea, coffee and cakes will be provided.     

          Web – Fred has volunteered to research and cost Wi-Fi connection for the hall and to update BH web page. 

           BH items – all agreed the following items can be sold paper towel dispenser three internal doors and gas bottles,  

            Lets – this process needs to be updated and rates to be reviewed. 

            BH key holders – Liz to update. 

             Police – new contacts for police are Alice Wilson, Joyce Donnelly, John Anderson and Gill Lines. We need to find out how to do this. 

 

1. BUSINESS 

     Coastal Benefit Fund – ££50,554.65 has been awarded to the hall but we only receive this if we are successful in match funding – The Community Ownership Fund application has been submitted and we expect to hear no later than mid-June. 

      Strategic Business Plan is almost complete. 

 

1. FUNDRAISING  

      Preparations for the Girls’ Night In are well advanced.          

 

1. FORTHCOMING EVENTS AND LETS 

      None. 

 

1. FINANCE UPDATE 

      Update from Gill – Bank balance – £15,260.64. Reserve account – £2,500.00 

      Bill for Cathy’s work for February is £400. We are awaiting an invoice for March. 

       

       Minimum wage – all Trustees agreed to give the new minimum wage increase to the cleaner (from £12.50 to £13.75 per hour). 

         Audit – BH books will be audited in May. 

         Donation – Alan Tristen has donated the sum of £500 to the hall. It was suggested that this money was used towards the purchase of new chairs or for proposed Wi-Fi. 

         Gill enquired if the post office would be able to provide a service during building works in August and September. 

1. AOB  

        David Gilbert from the CCA has enquired if any of the Trustees would be willing to volunteer to help at a community event organised by the CCA. Joyce and Gill have offered their services; Alice will inform David.  

It was agreed that the AGM (followed by a Trustees’ meeting) will take place on 11/9/24 

1. DATE AND TIME OF NEXT MEETING 

      8/5/24 at 7pm 

    .